EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN

 

The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves

 

(a)    expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or

 

(b)    is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.

 

As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions.  Only key decisions to be taken by officers are included.

 

For each decision included on the Plan the following information is provided:

 

-          the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision

-          the title of the report and decision to be considered

-          groups that will be consulted prior to the decision being taken

-          a list of documents that will be considered when making the decision

-          the name and telephone number of the contact officer for each item.

 

The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.

 

Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.

 

For further details on the time of meetings and general information about the Plan please contact Andy Cottell at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481955 or send an e-mail to andy.cottell@eastsussex.gov.uk.  For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.

EAST SUSSEX COUNTY COUNCIL

County Hall, St Anne’s Crescent, Lewes, BN7 1UE 

 

For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.

 

 

FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 October 2021 TO 31 January 2022

Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.

 

Cabinet membership:

 

Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development

Councillor Nick Bennett – Lead Member for Resources and Climate Change

Councillor Rupert Simmons – Lead Member for Economy

Councillor Claire Dowling  – Lead Member for Transport and Environment

Councillor Carl Maynard  – Lead Member for Adult Social Care and Health

Councillor Bob Bowdler – Lead Member for Children and Families

Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Date for Decision

Decision Taker

Decision/Key Issue

Decision to be taken wholly or partly in private (P)  or Key Decision (KD)

Consultation

 

List of Documents to be submitted to decision maker

Contact Officer

<PI1>

1 Oct 2021

Lead Member for Resources and Climate Change

 

Council Tax Reduction Scheme: Response to consultations

The report will ask the Lead Member to approve the response to the consultation by Lewes District Council and Rother District Council on changes to their Council Tax Reduction Scheme, which will see a move to 100% discount under certain circumstances.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI1>

<PI2>

1 Oct 2021

Lead Member for Resources and Climate Change

 

Lease extension to The Arches, 1-3 Braybrooke Terrace, Hastings TN34 1TD

To consider extending the term of the existing lease of The Arches, 1-3 Braybrooke Terrace, Hastings in order to enable the tenant to secure funding for major repairs and alteration works.

 

P

 

 

Local Member

 

Report, other documents may also be submitted

 

Jenni Freeborn

 

07734 227936

</PI2>

<PI3>

1 Oct 2021

Lead Member for Resources and Climate Change

 

Modernising Back Office Systems (MBOS) Programme Resources Procurement

To review the procurement outcome and approve the contract award for a flexible services contract to provide support to the MBOS programme where internal skills are not available.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Graham Forsdyke

 

0345 608 0190

</PI3>

<PI4>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Final decision on the Proposed re-designation of Special Educational Needs facility at Wallands Community Primary School.

Subject to the outcome of the consultation the Lead Member will be asked to take a final decision on a proposal to re-designate the SEN facility at Wallands Community Primary School from 1 September 2022, to also include pupils with a primary need of Autistic Spectrum Disorder (ASD).

Wallands Community Primary School has a designated specialist facility for up to 16 pupils aged 4-11 with speech, language and communication needs (SLCN). East Sussex County Council is proposing to extend the designation of the facility from 1 September 2022, to include pupils aged 4-11 with a primary need of Autistic Spectrum Disorder (ASD).

The change in designation will enable the council to meet a growing need for places for pupils aged 4-11 with ASD, linked to a reduction in demand for SLCN places.

 

KD

Local Member

 

Report, other documents may also be submitted

 

Gary Langford

 

07584 262521

 

 

</PI4>

<PI5>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

In year admission arrangements 2021-22

To agree the changes to in year admission arrangements for 2021-22 required by the School Admissions Code 2021 (currently before parliament). These changes will involve a new co-ordinated scheme for community and Voluntary Controlled schools (as consulted), as well as tighter timescales for in year admissions to reflect the deadlines in the new Code.

 

KD

 

 

Report, other documents may also be submitted

 

Jo Miles

 

01273 481911

</PI5>

<PI6>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Permission to Consult on Proposed Admission Arrangements for 2023-24

To agree to consult on the proposed admission arrangements for Community and Voluntary Controlled schools in East Sussex for the 2023-24 academic year (and on the proposed co-ordinated schemes of admission for the same year), as required by the School Admissions Code 2021.

 

KD

 

 

Report, other documents may also be submitted

 

Jo Miles

 

01273 481911

</PI6>

<PI7>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Update to home to school transport policy for SEND pupils of statutory school age

Changes to the above policy to reflect improvements to the appeals process and ability for applicants to request ability to make verbal representation at appeals panel hearings.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Jo Miles

 

01273 481911

 

 

</PI7>

<PI8>

25 Oct 2021

Lead Member for Transport and Environment

 

Community Match Schemes 2021/22

To authorise expenditure of £150,000 (£50,000 maximum match funding per scheme) in 2021/22 as contribution towards three Community Match schemes at Burwash, Rotherfield & Spatham Lane Ditchling.

 

KD

 

 

Report, other documents may also be submitted

 

Andrew Keer

 

01273 336682

 

</PI8>

<PI9>

25 Oct 2021

Lead Member for Transport and Environment

 

Proposed East Sussex Bus Service Improvement Plan (BSIP)

Approve the proposed East Sussex Bus Service Improvement Plan, prior to submission of the BSIP to the Department of Transport by the 31 October 2021 deadline. The BSIP proposals has been developed in collaboration with East Sussex bus operators, having engaged with stakeholders and members of the public. The Government’s funding allocations to local transport authorities for future bus service improvements are expected to be based on the strength and ambition of their BSIPs.

 

KD

 

 

Report, other documents may also be submitted

 

Carl Valentine

 

01273 336199

</PI9>

<PI10>

25 Oct 2021

Lead Member for Transport and Environment

 

Provision of an on street advisory disabled bay

To consider concerns raised by objectors and approve the provision of an advisory disabled parking bay in James Avenue, Herstmonceux

 

 

 

 

Local Member

Local Residents

 

Report, other documents may also be submitted

 

Clare Akehurst

 

0345 60 80 193

</PI10>

<PI11>

9 Nov 2021

Cabinet

 

Climate Change investment

To consider a proposal for additional investment to support ESCC’s climate emergency work.

 

KD

 

 

Report, other documents may also be submitted

 

Andy Arnold

 

01273 481606

 

</PI11>

<PI12>

9 Nov 2021

Cabinet

 

Highways investment

To consider a proposal for additional investment in highways.

 

KD

 

 

Report, other documents may also be submitted

 

Karl Taylor

 

01273 482207

 

</PI12>

<PI13>

9 Nov 2021

Cabinet

 

Appointment of external auditors

The Local Audit and Accountability Act 2014 and the Local Audit (Appointing Person) Regulations 2015; Regulation 19 requires the decision to opt-in to the PSAA auditor appointment process to be taken by Full Council. The closing date for the notice of acceptance is Friday 11 March 2022.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI13>

<PI14>

9 Nov 2021

Lead Member for Resources and Climate Change

 

Approval of a Lease for Business Space Accommodation.

Approval of a lease for business space accommodation to meet the operational requirements of the Communities, Economy and Transport Department.
The decision required is to agree that the Council will take a commercial lease and to delegate authority to the Chief Operating Officer to sign the final lease agreements.

 

P

 

KD

Local Member

 

Report, other documents may also be submitted

 

Peter Smith

 

01273 337647

 

</PI14>

<PI15>

9 Nov 2021

Lead Member for Resources and Climate Change

 

Former Forest Row Household Waste Recycling Centre - disposal

To determine between the bids submitted in response to the marketing of the site

 

P

Local Member

 

Report, other documents may also be submitted

 

Nigel Brown

 

07394 410630

</PI15>

<PI16>

9 Nov 2021

Lead Member for Resources and Climate Change

 

Transfer of freehold of the Cuckoo Trail

Transfer of that part of the Cuckoo Trail that is held freehold by East Sussex County Council to Wealden District Council subject to due diligence

 

KD

Local Member

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

9 Nov 2021

Lead Member for Adult Social Care and Health

Household Support Fund - Voluntary, Community Social Enterprise (VCSE) and place-based options

Decision as to the scheme the Council will implement to distribute the Household Support Grant with regard to families and other types of households, including individuals at risk of food and fuel poverty.

 




KD

 

Report, other documents may also be submitted

 

Tom Hook

01273 335340

</PI16>

<PI17>

12 Nov 2021

Lead Member for Economy

 

Sussex visitor economy recovery plan

To present a vision and high level priorities to support the medium and long term recovery of the visitor economy across East Sussex, West Sussex and Brighton & Hove

 

KD

 

 

Report, other documents may also be submitted

 

Sally Staples

 

01273 481871

</PI17>

<PI18>

15 Nov 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

East Sussex School Organisation Plan 2021-2025

To seek Lead Member approval to publish the East Sussex School Organisation Plan, covering the period 2021 to 2025.

The purpose of the School Organisation Plan is to understand the projected demand for school places in the future and to set out where we think we will need to commission additional places or re-organise existing provision to meet that demand.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Gary Langford

 

01273 481758

 

</PI18>

<PI19>

15 Nov 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Household Support Fund

Approval to use some of the Household Support Fund to provide food vouchers over the Christmas, February and Easter school holidays to eligible free school meal pupils between December 2021 – March 2022.

 

KD

Local Members

 

Report, other documents may also be submitted

 

Jessica Stubbings

 

07827 084705

 

</PI19>

<PI20>

16 Nov 2021

Lead Member for Resources and Climate Change

 

Lease extension - Tilling Green Community Centre, Rye

Proposal to grant a long lease to facilitate capital investment

 

P

 

 

 

 

Report, other documents may also be submitted

 

Zoe Tweed

 

01273 336104

</PI20>

<PI21>

22 Nov 2021

Lead Member for Transport and Environment

 

East Sussex County Council's use of Glyphosate based herbicide to control weeds on the Public Highway

To consider the response to the Motion ‘to eliminate use of glyphosate herbicide formulation in ESCC/Highways’ weed control’ and to provide an update on East Sussex County Council’s approach to weed management. 

 

KD

 

 

Report, other documents may also be submitted

 

Dale Poore

 

01273 481847

</PI21>

<PI22>

22 Nov 2021

Lead Member for Transport and Environment

 

Petition calling on the County Council to address cycling measures in Alexandra Park, Hastings

The petition "calls upon East Sussex County Council to remove their support for a shared cycle/pedestrian pathway through the lower part of Alexandra Park, between Dordrecht Way and Bethune Way. Otherwise there will be inevitable conflict between pedestrians, children, dogs, buggies, cyclists, the elderly and the blind."

 

 

 

 

 

 

Report, other documents may also be submitted

 

Tracey Vaks

 

01273 482123

</PI22>

<PI23>

22 Nov 2021

Lead Member for Transport and Environment

 

Petition to extend the 40mph speed limit on the A2100 London Road, Battle

To consider the petition calling on the County Council to extend the 40mph speed limit beyond that being proposed for the new Lillybank development to a suitable location north of Canadia Road. The limit is being extended as part of a Section 106 Agreement for the Millwood Homes development (Lillybank Farm), and an extension north of Canadia Road will help protect vulnerable residents from the excessive speeding frequently endangering lives

 

 

 

 

Local Member

Report, other documents may also be submitted

 

Helen Pain

 

0345 6080193

</PI23>

<PI24>

22 Nov 2021

Lead Member for Transport and Environment

 

Redundant assets of the Library and Information Service

The Library and Information Service has a collection of redundant assets following the service changes in 2018 (which Cabinet approved).

The decision required is to approve the disposal method, which would enables local organisations to expand their collections and make best use of the assets.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Alice Henderson

 

01273 481804

 

</PI24>

<PI25>

13 Dec 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Final decision on the proposal to lower the age range at Cradle Hill Community Primary School

To take the final decision on the proposal to lower the age range at Cradle Hill Community Primary School

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Jane Spice

 

01323 747425

</PI25>

<PI26>

13 Dec 2021

Lead Member for Transport and Environment

 

Petition for increased safety measures – Robertson’s Hill, Hastings

Petition for increased safety measures – Robertson’s Hill, Hastings. A petition was submitted to the County Council on 23 July 2021 and needs to be considered by Lead Member for Transport & Environment

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Victoria Bartholomew

 

01424 724284

 

</PI26>

<PI27>

13 Dec 2021

Lead Member for Transport and Environment

 

Petition to address speeding and overtaking along Whatlington Road in Battle from Caldbec Hill to Punchbowl Corner

To consider the petition calling on the County Council to address speeding and overtaking along Whatlington Road from Caldbec Hill to Punchbowl Corner in Battle.

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Helen Pain

 

0345 6080193

</PI27>

<PI28>

13 Dec 2021

Lead Member for Transport and Environment

 

To consider a request to introduce a speed restriction in Milton Street, Long Man

Petition to consider a request to introduce a speed restriction in Milton Street, Long Man. A petition was submitted to the County Council on 23 July 2021 and needs to be considered by the Lead Member for Transport and Environment

 

 

 

 

Local Member

 

Report, other documents may also be submitted

 

Jo Reed

 

0345 60 80 193

</PI28>

<PI29>

14 Dec 2021

Cabinet

 

Annual Accounts for Lewes Charitable Trust

Annual position statement of accounts for onward submission to Charity Commission

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andy Fowler

 

01273 481774

</PI29>

<PI30>

14 Dec 2021

Cabinet

 

Council Monitoring: Quarter 2 2021/22

To consider the Council Monitoring report
for the second quarter of the financial year
2021/22 as part of the Council's Reconciling
Policy, Performance and Resources
(RPPR) budget monitoring process.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Beard

 

07894 708914

</PI30>

<PI31>

14 Dec 2021

Cabinet

 

The LAC Annual Report 2020-2021

Cabinet are asked to receive and consider the Annual Report for the LAC service in their role as Corporate Parents. This will be presented on behalf of the Corporate Parenting Panel which is chaired by a member of the panel who has been elected by the panel to act as chair.

 

 

 

 

The report has previously been considered by the elected members who form the Corporate Parenting Panel.

 

Report, other documents may also be submitted

 

Liz Rugg

 

01273 481274

 

</PI31>

<PI32>

14 Dec 2021

Cabinet

 

Treasury Management Annual Report 2020/21 and mid-year report 2021/22

To consider a report on the review of
Treasury Management performance for
2020/21 and the outturn for the first six
months of 2021/22, including the economic
factors affecting performance, the
Prudential Indicators and compliance with
the limits set within the Treasury
Management Strategy.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI32>

<PI33>

25 Jan 2022

Cabinet

 

Conservators of Ashdown Forest Budget 2022/23

To approve the draft Conservators of Ashdown Forest budget for the financial year 2022/23 and to consider the contribution from the Trust Fund.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI33>

<PI34>

25 Jan 2022

Cabinet

 

Reconciling Policy, Performance and Resources (RPPR) 2022/23: Draft Council Plan

To ask Cabinet to approve the draft Council Plan, Council Tax levels, Revenue Budget, and Capital Programme for 2022/23 for recommendation to the County Council (including Savings Proposals, Equality Impact Assessment, Engagement and Scrutiny feedback).

 

KD

 

 

Report, other documents may also be submitted

 

Claire Lee

 

01273 335517

</PI34>

<PI35>

25 Jan 2022

Cabinet

 

Treasury Management Strategy 2022/23

To approve the Treasury Management Policy and Strategy for 2022/23. This includes setting the Prudential Indicators as set out in the Prudential Code and approving the Minimum Revenue Provision policy statement and the Annual Investment Strategy for 2022/23.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI35>

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